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Keep a short record of why a decision was made
Preserve why a decision was made and the exact condition for reviewing it.
Illustrative resourceNot tool-testedAdults working with non-sensitive decision record information
What you’re working towards
A dated decision record separating the chosen option, contemporaneous evidence, trade-offs and explicitly supplied review triggers. This is an authored practice example; no consumer AI run has been recorded.
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Make a start
One step at a time.
2 steps
Start with the synthetic worked example or other non-sensitive inputs. Run one prompt at a time in your chosen AI tool. Replace any bracketed placeholders with the requested material, check each reply, and supply the source or earlier outputs that step needs. Paste them again if the tool lacks that context.
Start with the synthetic example, then adapt each prompt to your task.
01
Try the complete example
Open a new chat in a text AI assistant you already have permission to use. Paste all of Input from this guide, then the prompt below, in one message. Do not paste Output: that is the illustrative answer for comparison. Expect a written result that will preserve why a decision was made and the exact condition for reviewing it. Different wording is fine; the source facts and rules must agree. Check it yourself: The date remains 2026-10-12 and the chosen option remains printed sign-out cards. Only outage resilience and existing supplies are reasons; no tablet cost or measured saving is invented. The trigger requires strictly more than 30 minutes in each of three consecutive weeks, not 30 or three scattered weeks. If a check fails, paste: “This part is wrong: [quote it]. My source says: [quote the exact line]. Return the complete corrected result and explain the change.” Recheck before saving; if the source itself is incomplete, keep that part unresolved.
Your starting prompt
Write a concise dated decision record with the chosen option, considered alternative, original reasons, accepted drawback, unknown outcomes and exact owner-approved revisit trigger. Separate evidence available then from results not yet measured. Do not add a new recommendation or change the trigger.
Use only the complete synthetic input pasted above. Return the finished written result. Keep missing facts unknown. Do not send, publish, order or change another service.
02
Use your own input
For your own version, open a new chat. Paste the prompt below after replacing every bracketed field. Replace related IDs, quantities, dates, rules and limits together; none of the practice facts carries over. Expect the same named deliverable using your source. Review it yourself: ask the decision owner whether each stated reason was actually part of the decision, and retain the exact trigger rather than inventing one. If a check fails, paste: “This part is wrong: [quote it]. My source says: [quote the exact line]. Return the complete corrected result and explain the change.” Recheck before saving; if the source itself is incomplete, keep that part unresolved.
Your starting prompt
Record my already-made decision, date, options considered, contemporaneous reasons and evidence, accepted drawbacks, unknown outcomes and owner-approved revisit trigger. Do not choose again, add post-hoc justifications or invent a trigger. Explain any threshold boundary using my actual wording and keep measured outcomes separate from expectations.
MY INPUT
Decision already made by the owner: [replace with your own complete non-sensitive details, or state unknown]
Date: [replace with your own complete non-sensitive details, or state unknown]
Options considered: [replace with your own complete non-sensitive details, or state unknown]
Reasons and evidence known at that time: [replace with your own complete non-sensitive details, or state unknown]
Accepted drawbacks: [replace with your own complete non-sensitive details, or state unknown]
Owner-approved revisit trigger: [replace with your own complete non-sensitive details, or state unknown]
Use only MY INPUT for facts and constraints. Ask for an essential missing fact or conflicting rule before deciding; do not import practice-example names or numbers. Return the complete result plus unresolved questions and a source-based check list. Do not send, publish, buy, schedule or change another service.
Optional: improve the result
Test the trigger without changing it
Use a small hypothetical measurement sequence to check the exact boundary. This optional extension uses only the synthetic example. Return to the sample chat, or paste its full Input into a new chat first. Do not transfer the changed sample values to your own input.
Advanced prompt
For this synthetic decision only, suppose weekly counting times are 31, 30, 32, 33 and 34 minutes in that order. Identify the first week when the existing three-consecutive-week trigger is met and show the qualifying window. Label the measurements hypothetical, not actual studio results.
Show, then try
See the shape of the result.
This input is synthetic. The output is a written illustration of the intended result, not a verified AI-tool run.
01 / The starting point
Synthetic input
Synthetic practice input. All names, products, records and policies below are invented.
Fictional decision already made by the studio owner on 2026-10-12: use printed sign-out cards for the resource shelf rather than a shared tablet.
Reasons known at decision time: cards work during network outages; existing card supplies can be used.
Alternative considered: shared tablet; no price, reliability measurement or other comparison supplied.
Accepted drawback: staff must count cards manually each week.
Owner-approved review trigger: revisit if counting takes more than 30 minutes per week for three consecutive weeks.
No measured results yet. Do not reopen the choice, add a cost-saving claim or invent an owner name.
Copies text only. For image or file tasks, use the source files named in the steps too.
Illustrative answer authored for this guide; not a recorded AI response.
Decision record
Decision date: 2026-10-12.
Decision owner: studio owner; name not supplied.
Chosen option: printed sign-out cards for the resource shelf.
Alternative considered: a shared tablet.
Reasons recorded at the time: cards remain usable during network outages and use existing card supplies.
Accepted trade-off: manual weekly card counting.
Not established: actual counting time, overall cost difference, usage results or whether the choice will prove better. No outcomes have been measured.
Review trigger, preserved exactly: revisit if counting takes more than 30 minutes per week for three consecutive weeks. Exactly 30 minutes does not exceed the threshold; isolated long weeks do not satisfy “consecutive.”
Status: a record of the supplied decision, not a new recommendation or evidence of success.
These checks use the worked example and its particular facts. With your own material, check your actual names, numbers, sources and rules; do not reuse the sample’s values as the answer.
Unsaved checks stay in this tab and reset when you reload. If you choose Save guide, its current example checkmarks are kept in this browser when storage is available.
!
A few things to watch for.
Retrospective summaries can make a decision sound more certain than it was. Preserve what was known at the time.
A helpful-sounding new review threshold is still a policy change. Keep the owner’s trigger or ask for one.